The time for Heads of units to submit an application for a place in the International Doctoral School ends in:
Recruitment schedule
Submission of documents required for the recruitment procedure by the candidates
See the full, step-by-step recruitment process
The recruitment procedure for The Doctoral School is based on the competition and its principles are defined in a resolution. Recruitment, number of places available and the placement allocation in the organisational units are announced in the Rector’s ordinance by the dates specified in the recruitment schedule. The Rector’s ordinance will be made public on the University website and this will include the list of research topics suggested by the organisational units. You can apply for maximum one specified place available by selecting only one research topic.
The recruitment procedure to International Doctoral School is composed of the following stages:
I – Candidates submit the documentation required for the recruitment proceeding
The candidate is obliged to registered in University electronic recruitment system by candidates (https://sd.umed.pl/), later documents should be submitted to the recruitment committee, via The Office of Doctoral Studies, by the dates specified in the recruitment schedule, the following documents:
1) an application for admission to the Doctoral School downloaded from the University electronic recruitment system, filed with the Rector through the Director of the Doctoral School; the application should include in particular: personal details of the candidate, topic of the research project, signature of a proposed supervisor confirming a consent for scientific supervision over preparation of the doctoral thesis;
2) curriculum vitae (resume) including information on education, interests and scientific achievements of the candidate, including scientific publications and scientific meeting communications for the period of the last five years prior to filing of the application for admission to the Doctoral School;
3) the original or a certified copy of the diploma of completion of a second-cycle or a uniform long-cycle programme or a certificate of completion of a second-cycle or a uniform long-cycle programme and on being awarded the professional title of magister, magister inżynier or an equivalent title issued by the dean’s office;
4) a certificate of the grade-point average obtained for a first-cycle and second-cycle programme or for a uniform long-cycle programme or for programme of studies completed abroad and being regarded as equivalent to first-cycle and second-cycle programmes or a uniform long-cycle programme;
5) an outline of the research project specified in § 7 item 3, consisting of up to three A4 pages, approved by the proposed supervisor is located;
6) a certificate confirming knowledge of another modern foreign language, other than English language – if a candidate holds such a certificate;
7) documents confirming scientific achievements including in particular: copies of scientific publications and scientific meeting communications for the period of the last five years prior to filing of the application for admission to the Doctoral School, copies of diplomas confirming awards granted by the Student Scientific Society or other scientific societies, awards granted by the Rector to the best students and graduates or awards granted by the Minister;
8) certificates on:
- participation in student exchange programmes,
- completion of post-graduate studies – if a candidate holds such a document;
9) a diploma or a certificate on completion of other programme of university studies – if a candidate holds such a document;
10) if a candidate has a certificate of disability degree or a certificate specified in art. 5 and art. 62 of the Act of 27 August 1997 on Professional and Social Rehabilitation and Employment of Disables Persons – a copy of the certificate.
11) A candidate, holding a diploma of studies completed abroad which, in compliance with the provisions of the Act, confirms education at the level equivalent to a second–cycle programme or a uniform long-cycle programme in the Republic of Poland, or regarded as equivalent to a Polish diploma of completion of a second-cycle programme or a uniform long-cycle programme and the professional title of magister, magister inżynier or an equivalent title, is obliged to submit:
- a diploma which is authenticated or has an Apostille clause enclosed,
- a certificate of recognition n, under the recognition procedure, of the equivalence of the diploma with a relevant Polish diploma of completion of studies and the professional title – if they are required under the law.
12) Documents drawn up in a foreign language should be submitted along with sworn translation into Polish done by a certified translator, subject to item 14.
13) Documents drawn up in a foreign language other than English language shall be accepted provided that they are submitted along with English translation thereof
14) In the case of foreigners, it is acceptable to send scans of required documents with sworn translation via electronic mail (doctoralschool@umed.lodz.pl) provided that they are sent within the time limit set in the recruitment schedule, and the original documents are submitted to the Recruitment Committee through the Office for Doctoral Students not later than within four days following publication of the list of candidates qualified for admission to the Doctoral School. In such a case the date of sending an e-mail with scans of documents enclosed is deemed to be the date of filing thereof.
II – Verification of the submitted documentation
All the documents submitted by candidates in the recruitment proceeding are verified by the recruitment committee: the evaluation of last 5 years’ scientific achievements and GPA calculation are verified.
III – Qualification procedure
- written examination in English
- oral examination in the major subject taken in English – on the basis of the research proposal submitted by the candidate
IV – Enrolment into the list of doctoral students or receipt of administrative decision
Frequently Asked Questions (FAQ) by Supervisors
When can I apply for awarding places in the Doctoral School in a given academic?
In March of each year, you can submit an application for a place (or places) for a given academic year via the AP 18 Process Application in the Proces Portal system.
Can I apply for a specific person?
No, recruitment is open and any candidate who meets the requirements can apply.
Who can apply for awarding places in the Doctoral School?
Applications to a given school in a given discipline are submitted by heads of organizational units of the Medical University of Lodz in the Proces Portal IT system.
Which organizational units of the Medical University of Lodz can apply for awarding places in the doctoral school?
Units that implement research projects or grants.
- obtain external funding for doctoral education, scholarships, or student research;
- involve doctoral students in research documented by publications or projects;
- provide teaching hours for doctoral students.
Units with scientific achievements in the past three years, confirmed by supervisor scores for articles published in journals listed by the responsible minister.
When to apply for a place financed from external sources?
Heads of organizational units applying for external sources fund should submit their application via the Proces Portal system:
- upon receiving information about the awarded funding,
- in the case of the Implementation Doctorate program, upon submitting Part I of the funding application to the Ministry of Science and Higher Education.
How many hours of professional placement training does a doctoral student have to complete at a doctoral school?
Doctoral students are required to teach at the International Doctoral School for the following hours:
- 20 hours in the first year,
- 50 hours in each subsequent year.
Can I submit two applications in the same discipline to different doctoral schools?
Yes. You can submit applications in the same discipline to:
- International Doctoral School
- Doctoral School of Molecular Medicine.
If I supervise three doctoral students at one school, can I also be a supervisor at another school?
Yes. The maximum number of doctoral students supervised at each doctoral school is three. The limits are specific to each school.
What is the admission limit for the Doctoral School?
The Rector announces the recruitment process, the admission limit for doctoral schools, the list of places allocated to organizational units, and the list of research topics proposed by the units by means of orders, within the deadline specified in the recruitment plan.
Frequently Asked Questions (FAQ) by Candidates
When can I apply?
You can apply within the timeframe specified in the schedule, which is usually July 1-15.
What is the recruitment schedule like?
The detailed schedule is available on the website in the recruitment tab for the current recruitment process.
Where should I submit my documents? Do I have to do it in person?
You should submit your documents to the Doctoral School Office, located at Plac Hallera 1, Building B, second floor, rooms 236 and 237. You must present your ID when submitting your documents. Make an appointment in advance to submit your documents. Remember to submit them in a white folder.
You can also send your documents by post or courier. However, remember that the date of shipment (postmark) is the most important factor.
If someone else delivers your documents, make sure they have your written authorization (with the ID numbers of both parties).
What documents do I need to submit?
☐ Application for admission to the Doctoral School (from the admissions system) with the signature of your proposed supervisor,
☐ CV signed by you with information about your education, interests, and academic achievements,
☐ Second-cycle or long-cycle Master's degree diploma (original/copy) or certificate of completion if you do not yet have a diploma,
☐ Certificate of grade point average from your first-cycle and second-cycle studies,
☐ Description of the research project (in Polish or English, maximum 3 A4 pages), reviewed and signed by your future supervisor.
If you have:
☐ A certificate of proficiency in a foreign language other than English (level B2),
☐ Documents confirming your scientific achievements from the last 5 years (publications, oral presentations, poster presentations where the candidate is the first author of the award, patents),
☐ A diploma of completion of a second field of study or postgraduate studies,
☐ Certificates of participation in exchange programs or postgraduate studies,
☐ A copy of a disability certificate.
Can I submit my own research topic?
Yes, the condition is that your topic must fit within the topics listed on the research topic list.
Can other candidates apply for the research topic I have chosen?
Yes. The recruitment process for the Doctoral School is competitive, according to the rules specified in the recruitment resolution.
Can I apply for more than one research topic at a selected doctoral school?
No. A candidate may only apply for one position on the list, selecting one research topic.
Do I need to obtain the consent of my future supervisor?
Yes. The proposed supervisor must sign your application and review the research project description (which also requires their signature).
Do I need to submit original documents?
Yes, original documents are required. To simplify the process, you can bring the original document along with a photocopy. A Doctoral School Office employee will certify the document as a true copy – in this case, the originals remain with you. You can provide copies, but please also bring the originals for review.
Is the Grade-Point Avarage certificate the same as the diploma supplement?
No. The certificate is a different document, which you can obtain from your faculty's Dean's Office. The GPA listed on the certificate is accepted.
In what language must my documents be submitted?
You can submit your recruitment documents in Polish or English.
If your documents are in another language, please attach a translation into Polish or English prepared by a sworn translator.
What does the qualifying exam look like?
The qualifying exam is oral and conducted entirely in English. The committee will assess:
- English language proficiency,
- knowledge of the major subject (based on the research project you submitted),
I just finished my studies and don't have a diploma yet. What should I do?
If you don't have a diploma yet, please provide a certificate from the Dean's Office confirming your completion of studies. Submit your diploma immediately upon receipt.
How many points do I need to earn to be admitted to the International Doctoral School?
To be included on the list of doctoral students, you must earn a minimum of 22 points, obtain passing grades on the exam, and be within the admissions limit.
What is the education process like at the Doctoral School?
At the Doctoral School, education is conducted in accordance with the Rector's Resolution on the programme of studies. The document is available in the admissions tab for the given year.
Can someone who graduated from a university outside of Poland participate in the recruitment process?
Yes. If you graduated from a university abroad and hold a diploma confirming a second-cycle (master's) degree or equivalent in Poland.
How should someone graduating from a university abroad confirm their education?
A person who graduated from a university abroad must submit the following documents:
- Diploma – legalized or apostille-stamped,
- Diploma Supplement,
- Certificate of diploma recognition through nostrification proceedings – if required by law.
I'm a foreigner, when can I submit the required documents?
For international candidates, scans of the required documents can be sent by email. It is important to send them by the deadline specified in the admissions schedule. Original documents must be submitted to the Admissions Committee (via the Doctoral School Office) no later than 4 days after the list of candidates qualified for admission to the Doctoral School is published.
The date of submission of documents is the date the email containing the scans is sent.
Will I receive a scholarship after being added to the list of doctoral students?
Yes. The scholarship is available to any doctoral student who does not hold a doctoral degree.
Maximum period of receipt: 4 years (periods of suspension due to parental leave and receipt of scholarships at other Doctoral Schools are not included).
Scholarship amount:
- until mid-term evaluation: PLN 3,500 gross
- after mid-term evaluation: PLN 5,400 gross
PhD students with a disability certificate: +30%
- until evaluation: PLN 4,550 gross
- after evaluation: PLN 6,450 gross
Does the University award additional scholarships for academic achievements?
Yes. Top doctoral students can receive increased doctoral scholarship. (More information here: link)
Can candidates whose place of residence is a significant distance from Łódź receive financial support for accommodation?
Yes. Those admitted to the doctoral school can apply for additional support: for doctoral students whose place of permanent residence in the last 6 months was at least 400 km from the university. (Details in the regulation: link)