Funding Opportunities for National Conferences as Part of the “Łódzkie dla Młodych” Program

       

Dear Doctoral Students,

We would like to kindly inform you that, as part of the implementation of the project “Łódzkie dla Młodych” at the Medical University of Łódź, financed by the Łódź Voivodeship, starting from August 1, 2025, doctoral students from the Doctoral Schools will have the opportunity to apply for funding for domestic travel to scientific conferences. The total amount of funds allocated for this purpose within the project is PLN 20,000.

The funding covers the following costs:

• accommodation,
• conference fee.

Funding will be granted based on the order in which complete applications are submitted.

Procedure for applying for funding:

1. The doctoral student sends an application for funding conference costs from their university email address to the Director of the IDS – Project Manager at: cod@umed.lodz.pl, including the following attachments:
   • Application for funding
   • An invoice or pro forma invoice for the hotel, issued to the University,
   • An invoice or pro forma invoice for the conference fee, issued to the University,
   • A scan of the annual report signed by the supervisor for the academic year 2024/2025 (the doctoral student must submit the original report by August 31, after scheduling an appointment through the electronic calendar available via WU),
   • A scan of the application for extension of the deadline for submission of the doctoral dissertation (for 4th-year doctoral students or those on their first extension). The original document must be submitted together with the annual report or by September 15.
2. The doctoral student must obtain the Director’s approval on the application, within the limits of the available budget. After approval, the pro forma invoices attached to the application will be forwarded by the Doctoral School Office (COD) to the Financial Department. The pro forma invoice must be submitted to COD at least 7 days before the required payment deadline.
3. Within 10 days of returning from the conference (but no later than December 20, 2025), the doctoral student is required to submit the following documents to the Project Manager via the Doctoral School Office:
   • A completed “Business Trip Order” form – for obtaining the Director’s signature,
   • The original invoices for the hotel and conference fee, issued to the Medical University of Łódź – if the invoices were not paid in cash, please also include proof of payment from the bank account,
   • A certificate or other document confirming the doctoral student’s participation in the conference.

IMPORTANT! Only those who maintain their doctoral student status until the settlement of the trip are eligible for funding. If the doctoral student loses their status before the trip is settled, or if they withdraw from the conference, they will be obliged to return the funds.

Project Logotypes „Łódzkie dla Młodych”